Best use of search result, My Folder

 

My Folder is a place for users to manage patent documents of interest (or search result) that they have by search or analysis.

In the past, it was just a simple feature to save patents or search queries but now it’s evolved to a work space where you can manage the saved/classify documents but also analyze technologies. In addition, it enables to use WIPS Global more conveniently and efficiently by linking with various analysis features such as Easy Viewer, Download, and SmartAngle.

The main features of My Folder is 'Patent Folder' where you can save documents and track the latest status, a 'Query Folder' that save search queries, and a 'Query Histories' that manages search query histories. From now on, let's look at each feature in more detail.

▲ wipsglobal.com> My Folder> Patent Folder

1. Patent Folder

If you save patent documents in My Folder, you can manage the saved documents with various functions. Max. 300,000 documents are saved in all folders, and you can create a new folder as many as you want. When multiple folders are created, a Folder Tree is created on the left of the web page. By using the setting icon of each folder, you can create a new folder or sort existing folders, operate a folder with another, share folders with other users, etc., and select all folders or specific documents within the folder. Also conduct another kind of works immediately by analysis/review features- SmartAngle, Easy Viewer, Dual Viewer, Reports, downloads, and SmartCloud that are connected to My Folder.

▲ wipsglobal.com> My Folder> Patent Folder> Classification tag

   ⬛ Patent Folder> Classification tag

You can create a tag list for each folder, and if you tag each document, you can classify many patents more easily and quickly. You can select multiple documents and assign tags with the same name at once. At this time, documents with tags duplicated are displayed in the list (Ⓘ of the below image)

▲ wipsglobal.com> My Folder> Patent Folder> Flag, Memo

   ⬛ Patent Folder> Flag

Among the saved patent documents, there may be documents more important or essential. When you need to mark these documents, you can use the ② flag which is convenient when only these documents need to be reviewed first with the flag sorting.

   ⬛ Patent Folder> Memo

You can leave a memo on the saved documents. ③ Make a memo clicking the right memo icon, and the document with memo is shown as an orange icon, and the memo contents is shown when the mouse is over. You can also find saved memo by searching within the folder.

▲ wipsglobal.com> My Folder> Patent Folder> Highliter

   ⬛ Patent Folder> Highlighter

16 highlighters can be set up. You can put more keywords now.

▲ wipsglobal.com> My Folder> Operating folder

   ⬛ Patent Folder> Operating folder

Folder operation makes it possible to manage documents by the concept of a set in mathematics.

You will need to combine documents saved in each different folders or check the same documents saved in several folders. You can use the folder operation  when you want to combine, select or sort out the only duplicate patents.

Click the gear icon in the list of the Folder tree.

①  Combine documents saved in two different folder (combination set), ② subtract duplicate cases of the selected folder from the root folder (difference of set), and ③ extract only common documents (intersection).

The result of the operation can be saved in an existing folder or in a new folder.

▲ wipsglobal.com> My Folder> Sharing folder

   ⬛ Patent Folder> Folder sharing

Folder sharing to review and work with team members or colleagues together. It’s only possible within the same group identified by IP addresses. You can just search by user name or ID to share your folders. Also, if you have been shared a folder, shared folders are just shown below your folder tree (provided only for the same group).

▲ wipsglobal.com> My Folder> Query Folder

2. Query Folder

You can save and manage search queries that you used or new queries. Up to 2000 cases are saved in the entire folder, and the saved queries can be registered for SDI service or memo, and download (excel format). In the folder tree of query folders, you can manage folders such as creating, changing, or sharing just like patent folders.

▲ wipsglobal.com> My Folder> Query History

3. Query History

There are times when you need to find a search queries that you searched before or check search conditions. In the query history, the queries you used before, time, number of results, and conditions that have been set are automatically saved by date.

Up to 2000 cases, user search conditions and results (queries, time, number of result, etc) are saved, and re-search is processed just by clicking the search icon.

So far, we have looked at the main features of My Folder in detail. Try yourself to manage patent documents efficiently with the My Folder of the WIPS Global.